Privacy Policy

Last updated: December 2024

This Privacy Policy explains how alcohosxwo B.V. ("we," "us," or "our") collects, uses, and protects your personal information when you use our website and services.

Data Controller

alcohosxwo B.V. is the data controller responsible for your personal data. We are registered in the Netherlands with registration number F99525514 and VAT number NL4415251463B02. Our registered office is located at Kerkstraat 247, 5673 TR Eindhoven, North Brabant, Netherlands.

Data Collection

The data we collect includes personal information such as your name, email address, phone number, company information, and any other details you provide when contacting us, registering for our services, or participating in our events. We also collect technical information such as IP addresses, browser type, and website usage data through cookies and similar technologies.

We collect this information when you:

• Fill out our contact forms or register for membership
• Subscribe to our newsletters or communications
• Attend our events or participate in our programs
• Visit our website and interact with our content
• Communicate with us via email, phone, or other channels

How We Use Your Information

We explain how we use your information to provide our services and communicate with you effectively. The use of your data includes providing membership services, organizing events, sending newsletters and updates about our community activities, responding to your inquiries, and improving our website and services based on your feedback and usage patterns.

Specifically, we use your personal information to:

• Provide membership services and community access
• Organize and manage networking events and workshops
• Send newsletters, updates, and relevant industry information
• Facilitate mentorship and professional development programs
• Respond to your questions and provide customer support
• Improve our website functionality and user experience
• Comply with legal obligations and protect our legitimate interests

Legal Basis for Processing

Under GDPR, we process your personal data based on the following legal grounds:

• Consent: When you voluntarily provide information and agree to our processing
• Contract: To provide membership services and fulfill our obligations to you
• Legitimate interests: To improve our services and communicate relevant information
• Legal obligation: To comply with applicable laws and regulations

Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

• With service providers who assist us in operating our website and services
• With event partners when you register for joint events or programs
• When required by law or to protect our legal rights
• With your explicit consent for specific purposes

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected and to comply with legal requirements. Membership information is retained for the duration of your membership and for up to 7 years thereafter for legal and administrative purposes. Contact form data and general inquiries are retained for up to 3 years unless you request earlier deletion.

Website analytics and technical data are typically retained for up to 2 years. Marketing communications data is retained until you unsubscribe or request deletion.

Your Rights

Under GDPR, you have the following rights regarding your personal data:

• Right of access: Request information about the personal data we hold about you
• Right to rectification: Request correction of inaccurate or incomplete data
• Right to erasure: Request deletion of your personal data in certain circumstances
• Right to restrict processing: Request limitation of how we use your data
• Right to data portability: Request transfer of your data to another service
• Right to object: Object to certain types of data processing
• Right to withdraw consent: Withdraw consent for data processing at any time

Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and analyze website usage. For detailed information about the cookies we use and how to manage them, please see our Cookie Policy.

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. This includes encryption of data in transit and at rest, regular security assessments, and access controls to limit data access to authorized personnel only.

International Data Transfers

As we operate primarily within the European Union, your personal data is generally processed within the EU/EEA. If we transfer data outside the EU/EEA, we ensure appropriate safeguards are in place, such as adequacy decisions or standard contractual clauses approved by the European Commission.

Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16, we will take steps to delete such information promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date. We encourage you to review this policy periodically.

Contact Information

If you have any questions about this Privacy Policy or wish to exercise your rights regarding your personal data, please contact us using the following information:

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if you believe we have not handled your personal data in accordance with applicable data protection laws.

Supervisory Authority

If you are not satisfied with our response to your privacy concerns, you have the right to contact us at privacy@alcohosxwo.life or lodge a complaint with the supervisory authority: